CompanyZKW
BranchAutomotive
ProductsMain headlights, fog lights and daytime running lights in laser, LED, xenon and halogen technology, additional lights and electronic parts
Number of employeesca. 10,000
Turnover1.25 billion €
HeaquartersWieselburg, Austria
Challenges
Challenges
  • Consolidation of several ERP systems on one SAP S/4HANA system
  • Replacement of the existing SRM system on SAP Ariba Buying including Commerce Automation
  • Direct material processing, which was previously done via SRM, can now also be done via SAP Ariba Buying
  • Stock Reservation (reservation process) individually programmed via APIs
  • Automatic material master data reconciliation and daily synchronization from ERP to SAP Ariba
  • Budget reservation process for BANF
  • Introduction of Service Procurement and Service Entry Sheets
Solutions
Solutions
  • SAP Ariba Supplier Lifecycle and Performance
  • SAP Ariba Buying
  • SAP Ariba Commerce Automation
Advantages
Advantages
  • Introduction of an intuitive and user-friendly procurement solution for indirect materials and direct materials where both reservations and orders are triggered
  • Establishment of SAP Ariba Buying as template for the global rollout
  • Establishment of service purchasing with Service Entry Sheets
  • Upload of the complete material master record from ERP to SAP Ariba Buying
  • Go-Live with 1,800 users
Why Apsolut
Why apsolut
  • High level of competence, flexibility and know-how
  • Mediation and moderation of a reference conversation with an experienced Ariba user company

Agile SAP ARIBA-GO LIVE, parallel to SAP S/4HANA implementation

ZKW is one of the leading manufacturers of lighting systems and electronic components for the global automotive industry. In the course of the SAP S/4HANA transformation project, ZKW Group GmbH also wanted to replace the existing SRM system. The decision to use SAP Ariba to handle procurement in the future was made after an extensive reference telephone call, which was organized and moderated by apsolut. During the telephone call, the purchasing manager of an existing apsolut customer answered questions from ZKW managers and reported on his experiences with the tool. The consulting company’s in-depth know-how and best practices also played a key role in choosing apsolut as an implementation partner.

Connecting SAP Ariba Buying to the new SAP S/4HANA ERP system, which was currently in the middle of the implementation phase, proved to be a challenge. During the SAP S/4HANA implementation, ZKW established new processes, which the apsolut team adapted to SAP Ariba using agile methods.

During the first workshops, new scenarios for the procurement of direct materials were discussed, which had previously been directly integrated into the production process via the existing SRM system. The direct materials are now stored in the SAP S/4HANA system and therefore do not represent a standard process in SAP Ariba. Both the material upload and reservation processes were developed by apsolut and now help ZKW to reserve catalog items and then take them directly from the warehouse. This challenge was accompanied by new processes, such as budget reservation and service purchasing including service entry sheets, which ZKW also implemented with the SAP S/4HANA implementation.

However, apsolut not only supported the customer with regard to the functional requirements for SAP Ariba, but also provided significant assistance with cross-project communication. For example, a business partner concept was developed in SAP S/4HANA that served to synchronize suppliers in SAP Ariba Buying. apsolut mastered these challenges by closely coordinating with all parties involved, thereby creating a system with a high level of integration, automation and global reach. The system was used by 1,800 users immediately after the go-live.

Hubert Buchsteiner (CPO, ZKW Group) looks back on the project with great satisfaction:

"apsolut led us in a very cooperative and super-competent manner throughout all phases of the project! Above all, the open collaboration between all project members kept motivation high throughout. The project team gets on very well with each other. We were also impressed by the solution-oriented approach and the ability of the entire project team to make quick decisions!"

As a result of the successful project, apsolut was commissioned by the ZKW Group to support further global rollouts.

Consolidation of different ERP systems onto one SAP S/4HANA system

Successful go-live with 1,800 users

Implemented tools

SAP Ariba Supplier Lifecycle and Performance
SAP Ariba Supplier Lifecycle and Performance
SAP Ariba Buying
SAP Ariba Buying
SAP Ariba Commerce Automation
SAP Ariba Commerce Automation

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"The mix of virtual design discussions, system demonstrations and break-out sessions, supported by best-in-class tools that allowed us to annotate and track tasks and decisions during screen sharing, enabled us to work closely with apsolut even though distances of up to 12,000 kilometres had to be bridged. We were very pleased that both our projects could be successfully implemented with the help of apsolut."

Alina Aftene, Procurement Solutions Specialist, Delivery Hero

"apsolut impressed us in our project , particularly because of the open and cooperative partnership. The project team gets on very well with each other. But we were also impressed by the solution-oriented approach and the fast and efficient enablement of our support staff!"

Annette Römer, Project Manager at McKesson Europe
zur Success-Story

“We had many specific requirements and together with apsolut we found a solution for each one of them. We used to search for supplier information, now we do find it. We are really very satisfied!”

Tanja Sefrin, Project Manager, KUKA
zur Success-Story

"A transformation program of this scale needs a strong internal team from Procurement and Internal IT, but of course also experienced and committed external partners. The most important aspect is that everyone then works together with passion and conviction towards the common goal. In addition to the strong know-how of the consulting implementation partner – in our case apsolut – a strong line of communication from the partner to the software supplier SAP is also necessary."

Martin Traxl, Head of Strategy & Digitalization, OMV

"When selecting a partner for our procurement transformation, a high level of technical know-how was of course also important to us. Here, apsolut was able to convince us with best practices from customers of a comparable size. The decisive factor in the end was the experience in change management! Only in this way were we able to introduce a fully-fledged procurement system that is also accepted by all employees."

Göktürk Simsekol, Digital Transformation Director, Flint Group
zur Success-Story

"apsolut led us in a very cooperative and super-competent manner throughout all phases of the project! Above all, the open collaboration between all project members kept motivation high throughout. The project team gets on very well with each other. We were also impressed by the solution-oriented approach and the ability of the entire project team to make quick decisions!"

Hubert Buchsteiner, Group Vice President Purchasing, ZKW Group
zur Success-Story

"With apsolut, we have gained a partner who has implemented our requirements effectively and efficiently in the configuration of Ariba in a practical manner and in a breathtaking amount of time. The customer-oriented approach was one of the main reasons why we also chose apsolut for the implementation of SLP and Contract Management."

Frank Unfried, Director Digitalization Purchasing & Indirect Spend bei Pfleiderer
zur Success-Story

"Together with apsolut, we started as a pioneer in Central Procurement and we are very pleased that we were able to reap the first fruits of this pioneering work so early on.”

Stefan Ehrhardt, Head of SAP Governance Purchasing, MAHLE
zur Success-Story

“The cooperation with the international apsolut project team from Germany and India was very effective despite the tough schedule. Due to the high degree of standardisation and automation, we were already able to realise potential savings and, in particular reduce process costs.”

Markus Ortlieb, Director Global Procurement, ProMinent GmbH
zur Success-Story

“We knew that this was apsolut’s first project for a health insurance company, but that didn’t matter. Because apsolut always listened to us, understood our requirements and finally delivered solutions. We could design different processes for direct and indirect purchasing. Together we work professionally in state-of-the-art mode.”

Michael Spiess, Chief Procurement Officer, Sanitas Krankenversicherung
zur Success-Story

"When selecting our implementation partner, apsolut was able to prevail over internationally active competitors thanks to its excellent understanding of our requirements, openness in partnership, and great flexibility. Thanks to the very good cooperation with the apsolut team, we successfully completed the project and signed a support agreement for future developments."

Julia Graubner, Senior Procurement Project Manager, K+S
zur Success-Story

"We have never regretted our decision to rely on apsolut as our implementation partner. The preparation, support, and transparent project progress at all times convinced us. We are delighted to have apsolut as our partner for all questions relating to our SAP Ariba tool."

Marcel Krischer, Zentis GmbH & Co. KG
zur Success-Story

"From the beginning of the project, we have made a remarkable change together with apsolut. The Döhler employees find their way through the easy user interface without any prior knowledge of SAP. As a result, our purchasing department is no longer an operational procurement office, but a team of in-house consultants."

Shibu Palakalodil, Projektleiter SAP Ariba-Implementierung
zur Success-Story

"apsolut has been supporting us in the ope-ration of our SRM system for 10 years. It does not matter whether we report a problem in the production system or want to discuss change requests. We are contacted by apsolut in a timely manner to resolve our concerns or discuss our requirements in detail. apsolut always provides the important piece of securi-ty in the background - if anything goes wrong, they always help quickly and straightforwardly."

Torsten Enseroth, SAP S/4HANA Solution Architect, Friedhelm Loh Group
zur Success-Story

“apsolut impressed us in the project work with McKesson above all through the open and cooperative partnership. The project team gets on very well with each other. But we were also impressed by the solution-oriented approach and the fast and efficient enablement of our support staff.”

Annette Römer, Project Manager, McKesson Europe AG
zur Success-Story

"Although personal contact was very limited due to Corona, a strong team formed during the intensive project phase. The decision-making paths at BITZER and apsolut were always short so that issues could be dealt with promptly and the planned go-live date achieved. The home office was not an obstacle, but also gave us the necessary flexibility for a project of this size.

All team members have done a great job, I have rarely worked so well with a consulting firm!"

Steffen Bauer, Project Manager, BITZER
zur Success-Story

"Of course, we are immensely proud of how we implemented this complex transformation together. The always competent and more than punctual execution moved us to initiate a parallel project for partial process innovation in the ongoing project. Actually a no-go, but with apsolut no problem! With this positive experience, it was easy for us to initiate another project, which is currently being implemented. One thing remains to be said: Without the team around Bodo Hempelmann, this journey would definitely have been more difficult!”

Manuel Steffen, Project Officer Source-to-Pay, Evonik Industries
zur Success-Story

"Being able to design our purchasing processes flexibly, digitally and above all efficiently offers great added value. We will therefore continue to expand our system in the direction of SAP Ariba."

Armin Kaczmarek, Senior Vice President Corporate Purchasing, Vorwerk
zur Success-Story

“With a partner like apsolut, not even a pandemic is able to stop us! When the project started, we were a little skeptical, due to the fact that the project team was unable to meet face-to-face. But we are now delighted to say that all our concerns have proven to be unfounded.“

Chandrashekhar Saldur, AGM - Global Procurement & Projects, ETG Group
zur Success-Story

“For the new Ariba system, wewere able to onboard more than 1,400 users in three national subsidiaries with only little training effort. With regard to our Procurement processes, we have gained significant transparency and control.“

Jane Wanger, Global Procurement Systems & Support bei KSB
zur Success-Story

"apsolut demonstrated a high degree of flexibility and commitment during the project. The structured working methods and the dedicated team enabled us to meet the urgently needed go-live deadlines."

Paul Trautmann, Manager Procurement Processes & Projects, Röhm GmbH
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