In SAP Ariba Network, suppliers can create order confirmations that differ from the purchase order. The order confirmation is transferred to the buyer's ERP system, but no one is actively notified of potential discrepancies between the purchase order and the order confirmation. This can lead to a lack of visibility and manual effort to identify discrepancies.
The solution of apsolut
Order Confirmation Workflow
Detect deviations faster
Buyers, schedulers, and requisitioners are actively notified of the supplier's response to their order, enabling them to respond in a timely manner to ensure supply and prevent disruptions to production.
Gain efficiency by allowing the buyers to continue using their familiar work environment and automating manual activities.
Avoid communication outside the system
Limit out-of-system communication with a true workflow solution for handling variances in purchase order confirmations in SAP ECC and SAP S/4HANA.
The apsolut Order Confirmation Workflow explained in 108 seconds
Item-based, two-step workflow for purchase order confirmations in the SAP ERP system
Easy configuration of the correct approver determination for deviations in price, quantity and delivery date
Approvals are made at header level, while approvers are also determined at item level
Work items are approved in SAP Business Workplace or via SAP Fiori app "My Inbox”
Automatic e-mail notifications for new work items
Warning message if the order confirmation workflow is in process at the same time as a PO is changed
In case of backorder quantities, new items are created in the order confirmation
Based on the purchase order document type and the purchasing organization you have the following configuration options:
Define who should approve the discrepancy: the purchasing group, the MRP controller, the requester etc.
Decide if the delivery date and PO quantity should automatically be updated after approval
Determine if a new version of the PO should be automatically sent to the Ariba Network