Identify potential differences between a purchase order
and an order confirmation on Ariba Network

The problem

In SAP Ariba Network, suppliers can create order confirmations that differ from the purchase order. The order confirmation is transferred to the buyer's ERP system, but no one is actively notified of potential discrepancies between the purchase order and the order confirmation. This can lead to a lack of visibility and manual effort to identify discrepancies.

The solution of apsolut

Order Confirmation Workflow

Detect deviations faster
Detect deviations faster

Buyers, schedulers, and requisitioners are actively notified of the supplier's response to their order, enabling them to respond in a timely manner to ensure supply and prevent disruptions to production.

Increase efficiency
Increase efficiency

Gain efficiency by allowing the buyers to continue using their familiar work environment and automating manual activities.

Avoid communication outside the system
Avoid communication outside the system

Limit out-of-system communication with a true workflow solution for handling variances in purchase order confirmations in SAP ECC and SAP S/4HANA.


The apsolut Order Confirmation Workflow
explained in 108 seconds


  • Item-based, two-step workflow for purchase order confirmations in the SAP ERP system
  • Easy configuration of the correct approver determination for deviations in price, quantity and delivery date
  • Approvals are made at header level, while approvers are also determined at item level
  • Work items are approved in SAP Business Workplace or via SAP Fiori app "My Inbox”
  • Automatic e-mail notifications for new work items
  • Warning message if the order confirmation workflow is in process at the same time as a PO is changed
  • In case of backorder quantities, new items are created in the order confirmation
  • Based on the purchase order document type and the purchasing organization you have the following configuration options:
    • Define who should approve the discrepancy: the purchasing group, the MRP controller, the requester etc.
    • Decide if the delivery date and PO quantity should automatically be updated after approval
    • Determine if a new version of the PO should be automatically sent to the Ariba Network


Get in touch with our contacts now or
just send us a request.

Do you have any questions for our expert?

Your personal apsolut contact

Patrick Westrop
Patrick Westrop
Senior Account Manager




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