The fastest way to start the electronic signature process
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At GESOBAU, rental contracts are now signed electronically

Success-Story

At GESOBAU, rental contracts are now signed electronically

CompanyGESOBAU
BranchHousing and real estate industry
Number of employees488 (2021)
Turnover316 million euros (2021)
HeaquartersBerlin, Germany
  • Background

    GESOBAU is a municipal housing company in Berlin, which manages some 45,000 residential and commercial units. The company had been thinking about an electronic solution for signing rental contracts for some time. The coronavirus pandemic and the social distancing it imposed gave them the final push to do something about it.

  • Application

    GESOBAU creates rental contracts in the SAP ECC system and transmits them to DocuSign. The tenants can sign their rental contracts entirely digitally after 2-factor authentication via SMS. The signed contracts are automatically returned to the SAP ECC.

  • Specifications

    To implement the eSignature Connector for DocuSign, the apsolut team entered uncharted waters, connecting the “Real Estate FX” module integrated in SAP ECC with the DocuSign cloud for the first time. At GESOBAU’s request, the implementation of the 2-factor authentication was incorporated into the connector standard and apsolut programmed a user-defined form input field.

  • Business Outcome

    Thanks to the automated process, GESOBAU was able to achieve significant time savings. In addition, they saved large amounts of paper, printer cartridges and postage. And there is a simpler onboarding process available for new tenants.

“Of course, the purpose of implementing a new software tool is to save money. But with the connector, there is more to it: The process of contract signing and digital archiving is now much faster for us than previously when it involved the postal route. The contract documents no longer need to be printed out and once the process has been completed, the rental contracts are automatically filed in the archive system. All manual activities have been eliminated.”

Sabine Klein, Information Technology – User Support Officer, GESOBAU

The problem

Despite today's technical progress, many companies continue to rely on manually signing their documents. This process is well-dried, but inefficient and error-prone. In addition to long manual processes and time wasted printing and mailing documents, you tie up many internal resources and lose precious time.

 

The solution of apsolut

eSignature Connector for DocuSign

The implementation of the electronic signature. Increase your efficiency while adhering to your compliance requirements. The digitization of your business processes is an essential part of the future development of your company and enables you to obtain signatures at any time, independent of time and location. The turnaround times for your documents are reduced to a minimum, freeing up your employees to focus on increasing your company's success.

And it goes even further: By integrating DocuSign with your SAP backend system, you automate the digital signing process many times over. Start the process and let the apsolut eSignature Connector do the work!

Automation and digitization
Automation and digitization

You reduce the manual process steps and
can focus on your core business.

Security, legality and<br>maximum compliance
Security, legality and
maximum compliance

Your data is (legally) secure in a process free of media discontinuity and fulfills all compliance regulations.

Security
Security

Through automatic archiving in your SAP backend system in compliance with your specifications.

Video

The apsolut eSignature Connector for DocuSign
explained in 150 seconds

Features

  • Automatic determination of signers and possibility of ad hoc change of the same in SAP ECC or SAP S/4HANA.
  • Automatic start of the electronic signing process from SAP ERP (ECC or S/4HANA) for purchase orders, sales orders, invoices, quotations, etc.
  • Status tracking of the signing process directly in SAP ECC or SAP S/4HANA
  • Support of Qualified Electronic Signature (QES) and two-factor authentication with SMS; automatic transfer of mobile phone numbers from ERP master record
  • Storage of signed documents in SAP ERP
  • Automated SAP ERP master data changes based on signed documents (templates or PowerForms)

Contact

Get in touch with our expert now or
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Do you have any questions for our expert?

Your personal apsolut contact

Patrick Westrop
Patrick Westrop
Account Manager

Sprachwahl

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